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The following form is for use by the faculty members
of St. Olaf College. If you have any questions,
please see our Textbook
Request Frequently Asked Questions page. You may also want to use the
Faculty Center Network website
for information on textbooks. For information about Coursepacks,
please click here. For information about copyright policy, please click here or see our list of Copyright
FAQs (PDF format).
What is a coursepack?
A “coursepack” is a compilation (whether bound or loose-leaf)
of any photocopied extracts from one or more sources which is intended
to provide students with a compilation of materials designed to support
the teaching of a course. A coursepack is created by a professor
specifically for a certain course. It may include book excerpts,
journal articles, or course notes. Some out-of print books are also reproduced
as coursepacks.
What are the advantages of a coursepack?
A coursepack can be one of the texts for a syllabus or it can provide
all of the materials that a student needs for a course in one place at
one time. It is convenient for students, and also allows the professor
to always refer to the actual documents in class—unlike electronic
reserves.
If the desired material does not meet the criteria for fair use in a classroom
setting as defined by copyright law, permission must be obtained to make
multiple copies . In such cases, a coursepack is a viable option. The
Bookstore will help you insure that the proper permissions have been acquired.
Coursepacks do not put a burden on departmental budgets. All costs
of printing and copyright permission fees are built into the cost of the
coursepack that the student pays when making the purchase.
Will the Bookstore assist me in creating a coursepack and obtaining the
necessary copyright permissions?
The Bookstore will obtain all necessary copyright permissions through
licensing agencies or directly from the copyright holder if necessary to
reproduce all coursepack materials. The Bookstore will make all of
the arrangements with Printing Services for the design and production of
the coursepack.
What steps do I need to take to create a coursepack?
Just follow these easy steps:
- Bring all original document—camera-ready if possible—to
be included in the coursepack to the Bookstore Textbook Manager.
- The Textbook Manager will apply for copyright permission for all materials. The
Textbook Manager will keep you apprised of any delays or problems receiving
copyright permission.
- Once permissions are secured, the Textbook Manager will bring the materials
to Printing and Mailing Services for reproduction.
- The finished
coursepacks are placed on the textbook shelves in the Bookstore
next to other course materials.
The purpose of the following guidelines is to state the minimum standards for
educational fair use under the 1976 Copyright Act. Copying course materials
is permitted only under the following guidelines without obtaining copyright
permission.
If course materials do not meet the tests
listed below, copyright permission must be obtained prior to using materials
for classroom use. This includes hard copies OR electronic reserves in
the library.
For more information on copyright policy
please, check out our list of copyright Frequently
Asked Questions (PDF format).
Guidelines:
- SINGLE COPYING FOR TEACHERS
A single copy may be made of any of the following by or for a teacher at
his or her individual request for his or her scholarly research or use
in teaching or preparation to teach a class:
- A chapter from a book;
- An article from a periodical or newspaper;
- A short story, short essay or short poem, whether or not from a collective
work;
- A chart, graph, diagram, drawing, cartoon or picture from a book, periodical,
or newspaper.
- MULTIPLE COPIES FOR CLASSROOM USE:
Multiple copies (not to exceed in any event more than one copy per pupil
in a course) may be made by or for the teacher giving the course for classroom
use or discussion, provided that:
- The copying meets the tests of brevity and spontaneity as
defined below; and
- Meets the cumulative effect test as defined below; and
- Each copy includes a notice of copyright.
Definitions:
- Brevity:
- i. Poetry: (a) A complete poem if less than 250 words
and if printed on not more than two pages or (b) from a longer
poem, an excerpt of not more than 250 words.
- ii. Prose: (a) Either a complete article, story or essay
of less than 2,500 words, or (b) an excerpt from any prose work
of not more than 1,000 words or 10% of the work, whichever is
less, but in any event a minimum of 500 words. (Each of the
numerical limits stated in "i" and "ii" above
may be expanded to permit the completion of an unfinished line
of a poem or of an unfinished prose paragraph.)
- iii. Illustration: One chart, graph, diagram, drawing,
cartoon or picture per book or per periodical issue.
- iv. "Special" works: Certain works in poetry,
prose, or in "poetic prose" which often combine language
with illustrations and which are intended sometimes for
children and at other times for a more general audience fall
short of 2,500 words in their entirety. Paragraph "ii" above
notwithstanding such "special works" may not be reproduced
in their entirety; however, an excerpt comprising not more than
two of the published pages of such special work and containing
not more than 10% of the words found in the text thereof may
be reproduced.
- Spontaneity:
- i. The copying is at the instance and inspiration of
the individual teacher; and
- ii. The inspiration and decision to use the work and
the moment of its use for maximum teaching effectiveness are
so close in time that it would be unreasonable to expect a timely
reply to a request for permission.
- Cumulative Effect:
- i. The copying of the material is for only one course
in the school in which the copies are made.
- ii. Not more than one short poem, article, story, essay
or two excerpts may be copied from the same author, nor more
than three from the same collective work or periodical volume
during one class term.
- iii. There shall not be more than nine instances of
such multiple copying for one course during one class term. (The
limitations stated in "ii" and "iii" above
shall not apply to current news periodicals and newspapers and
current news sections of other periodicals.)
- Prohibitions:
Notwithstanding any of the above, the following shall be prohibited:
- A. Copying shall not be used to create or to replace
or substitute for anthologies, compilations, or collective works.
Such replacement or substitution may occur whether copies of
various works or excerpts therefrom are accumulated or are reproduced
and used separately.
- B. There shall be no copying of or from works intended
to be "consumable" in the course of study or teaching.
These include workbooks, exercises, standardized tests and test
booklets and answer sheets and like consumable material.
- C. Copying shall not:
- i. substitute for the purchase of books, publisher's
reprints or periodicals;
- ii. be directed by higher authority;
- iii. be repeated with respect to the same item by
the same teacher from term to term.
- D. No charge shall be made to the student beyond the
actual cost of the photocopying.
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